SignWell vs SignNow: Paying per Sender or per Invite

The short answer: you are not misreading it: SignNow's plan cards and its own FAQ name different plans, yet both cap annual plans at 100 signature invites per account a year, which makes SignNow Starter at $8 a month billed annually the fit for twelve colleagues who each send a handful of documents a year, and SignWell Light at $20 a month billed annually the fit for two people sending 40 contracts a month. SignNow's users are unlimited and its invites are rationed; SignWell's senders are paid for and its documents are not capped on paid plans. Both price lists were checked on 26 October 2026 on the SignNow and SignWell pricing pages.

Disclosure: I may earn a commission through some links on this site. It does not change what this page says.

Before you trust either plan page:

1. Two teams, two answers. For example, 12 occasional senders with 80 documents a year pay SignNow Starter $8 x 12 = $96 a year, inside 100 invites, while SignWell Business for 12 senders is $30 + 9 x $12 = $138 a month. Two heavy senders with 480 documents a year pay SignWell Light 2 x $10 x 12 = $240 a year; on SignNow, 100 of the 480 are included and 380 move to pay-as-you-go. Prices from the SignNow and SignWell pages, checked on 26 October 2026.
2. Your own invite history. On SignNow already? Count last year's invites. Starting fresh? Count the signed PDFs in your shared drive for the past twelve months, and note how many people sent them.
3. The first overage invoice. SignNow's FAQ says plans move to pay-as-you-go above the allowance without interrupting sending. Put a monthly check on the invoice for three months; that is where the real price shows.

SignNow changes who is counted. SignWell prices each person who sends and leaves documents unlimited on paid plans. SignNow leaves users unlimited and rations signature invites across the whole account, so the same document volume costs very different amounts depending on how many people share it.

What each page says about volume

Volume, signature level and automation

What one more document costs

On SignWell, nothing, once a sender is paid for: Light is $10 per sender a month billed annually and Business $30 for three senders, per its pricing page, checked on 26 October 2026. On SignNow, the 101st invite of the year on an annual plan is billed pay-as-you-go. SignNow does not print that rate on its plans page; its Enterprise plan is listed at $1.50 per signature invite, so for scale only, 380 invites at that rate would be 380 x $1.50 = $570.

The signature level SignNow claims

eIDAS sets four tests for an advanced electronic signature in Article 26: it is uniquely linked to the signatory, it can identify them, it is made with data the signatory controls alone with a high level of confidence, and any later change to the signed data is detectable, per the consolidated Regulation on EUR-Lex, checked on 26 October 2026. SignNow's eIDAS article says its electronic signatures meet all four, citing an independent review; that is the vendor's claim, and your counsel decides whether it holds for your contracts. Qualified signatures are available on Corporate site licences only, through eIDeasy, per SignNow's QES article. SignWell's security page states eIDAS compliance and names no advanced or qualified option.

Automation and the API

SignNow's MCP server is included on all paid plans at no extra cost and names n8n and Make among the tools it works with. SignWell includes its API on every plan, with the first 25 API documents a month free and pay-as-you-go from $0.85 each after that, per its API pricing page, checked on 26 October 2026.

Plans and prices on 26 October 2026

SignNow, per month on its pricing page as checked on 26 October 2026, unlimited users on every plan: Starter $8 billed annually or $20 monthly; Professional $15 or $30, adding bulk send, signing links and payments; Business $30 or $50, adding branding, SMS delivery and conditional fields; Enterprise at $1.50 per signature invite. The same page also served the three plans as Basic, Business and Advanced at those prices on 26 October 2026, so a "Business" quote can mean $15 or $30 a month: confirm by price, not by name. There is a 7-day trial and a 30-day money-back guarantee.

SignWell, per month on its pricing page, checked the same day, 26 October 2026: a free plan with 3 documents; Light at $10 per sender billed annually or $12 monthly; Business at $30 or $36 for three senders, with extra senders at $12 or $15.

One AI step, triggered by a closed deal

SignNow's MCP page gives this example: trigger signing when a deal closes in your CRM. Build it in n8n or Make with the SignNow MCP server: when the deal is marked won, the workflow asks for the order form to be created from your template with the amount and dates prefilled, and for an editing link to come back. The account manager opens the link, checks every prefilled field against the deal, and sends the invite. The MCP page says documents sent this way carry the same audit trail and legal standing as ones sent from the web app; it does not say they are exempt from the plan's invite allowance, so count them against it.

Choose SignWell if your job is

• Sending a high volume of agreements from a small number of people.
• Embedding signing in your own product through an API included on every plan.
• Starting on a free plan before paying for a single sender.

Choose SignNow if your job is

• Giving a whole company the ability to send the occasional document, with no per-user price.
• Prefilling and sending from automations in n8n or Make on a paid plan.
• Reaching EU qualified signatures later through a Corporate site licence.

Try both without paying

SignWell's free plan and SignNow's 7-day trial cost nothing; send three real documents through each and read the audit trail each produces. Treat SignWell's SignNow comparison page as what it is: a page written to win the switch, which on 26 October 2026 described SignNow plan names and a per-user cap that SignNow's own pricing page no longer showed. Check every competitor claim on the competitor's own page before it decides anything.

FAQ

Does SignNow charge per user?

No. Every plan on its pricing page lists unlimited users, checked on 26 October 2026; the limit is signature invites.

What happens after 100 invites on a SignNow annual plan?

Sending continues and the extra invites are billed pay-as-you-go, per the FAQ on the pricing page. Monthly plans include up to 10 invites a month.

Can I get a qualified electronic signature from either?

From SignNow, on a Corporate site licence through eIDeasy, per its QES article. SignWell's pages name no qualified option.